1.1 These terms and conditions form the basis of the agreement between the person(s) who sign(s) the Booking Form and the owners of Villa Sea Breeze (“the Property”) for the holiday rental of the Property.
1.2 References to “you” in these terms and conditions means the person(s) named on the Booking Form. You agree that you are over 18 years of age and that you accept full responsibility for all payments due and for the consequences of any actions of all persons who will use the Property during your holiday.
2.1 We will confirm the booking on receipt of the Booking Form and a deposit of 25% of the holiday rental fee (“the Deposit”). If the booking is made online or by email, the person who “sign(s) the Booking Form” is deemed to be the person who pays the initial deposit to reserve the villa.
2.2 Once we have confirmed the booking from you and have received the Deposit then an agreement exists between us on these terms and conditions.
2.3 We will accept a provisional booking and reserve the Property for your holiday provided that we receive the Deposit from you within 7 working days.
2.4 If the holiday is due to start within 8 weeks of the date of booking the total of the holiday rental fee is payable at the time of booking.
2.5 No subsequent changes may be made to any part of the Booking Form without our express written approval.
3.1 The balance of the holiday rental fee less any Deposit will become due 8 weeks before the start of the holiday plus a security deposit (see 3.2 below). We will not send you a reminder or a receipt unless you have requested one. If the balance is not received on time we reserve the right to cancel your booking and retain the Deposit.
3.2 A security deposit of £500/US$1000 must also be received in full at the time of final payment. This will be refunded after the completion of your stay less any unpaid bills and any costs arising as a result of a breach of Section 7 [Your Obligations].
4.1 You may cancel your booking at any time provided you do so in writing to us but you will remain liable for the full balance of the holiday rental fee. We will seek to re-let the Property for all or part of the booking period and, if successful, will refund the money paid by you less an administrative charge of [£10].
4.2 We reserve the right to re-let at a discount or for a shorter period in which case we will pay the refund or a proportion of it if the Property is re-let for a shorter period, less the discount and administration charge.
4.3 We do not operate any scheme of cancellation or travel insurance and you should obtain your own insurance cover for the holiday if you wish to.
4.4 We reserve the right to cancel the booking at any time if we deem it necessary to do so. In these unlikely circumstances we will refund in full all money received by us for the booking. We will not otherwise be liable for any loss incurred by you as a result of the cancellation but will provide reasonable help in trying to find alternative accommodation.
5.1 We will endeavour to assist you in a transfer of a booking to an alternative date at your request and an administrative charge of [£25] will be made in such a case in addition to any increased rent due to the change of date.
5.2 Changes cannot be accepted within two months of the start date of the holiday.
5.3 If a change results in a reduction in the length of the holiday it will be regarded as a cancellation.
6.1 You must not use the Property for any purpose other than that of a holiday and your stay at the Property is entirely at your own risk..
6.2 The number of people staying in the Property must not exceed the maximum number of 10 unless agreed otherwise. The use of tents or sleeping in motor vehicles adjacent to the Property is not permitted.
6.3 You must not use the Property or allow its use for any dangerous, offensive, noisy, illegal or immoral activities or carry on there any act that may be a nuisance or annoyance to us or to any neighbours.
6.4 You and your guests undertake to treat the staff at SeaBreeze with consideration and respect.
6.5 You and your guests must comply with any reasonable regulations relating to the Property, which will be communicated to you on your arrival at the Property.
7.1 You agree to keep the Property and its contents in the same condition and repair as on your arrival at the Property and to pay to us upon written demand any costs incurred in making good any loss or damage to the Property or its contents caused by your action or omission or that of any guest accompanying you. Breakages and damage must be reported to us as soon as possible.
7.2 You must allow anyone authorised by us to enter the Property during the holiday although we will always try to avoid this. We will endeavour to give you reasonable notice of such a visit except in an emergency when immediate access must be allowed.
7.3 You must ensure that the Property is left in as clean and tidy a condition on your departure at the end of your holiday as you found it on arrival. You will be charged if additional cleaning is necessary before the next guests arrive.
7.4 You must ensure that all furniture and utensils are stored where they were when you arrived at the villa.
8.1 We reserve the right to refuse any booking.
8.2 We reserve the right to terminate this Agreement and ask you and your guests to leave immediately if this is deemed necessary by us as a result of your behaviour or that of your guests or any other material breach by you of the terms of this Agreement.
9.1 The holiday rental period begins at [1600hrs] on the first day of the booking period and ends at [1100hrs] on the day of the departure. If your stay extends beyond this period you may be subject to a charge for the additional days as well as for all reasonable costs and losses incurred as a result, directly or indirectly, including but not restricted to, the cost of providing transport, food and alternative accommodation for any incoming guests.
10.1 We will endeavour to inform you at the time of booking of any changes to the brochure or web site description of the Property or of any events which may be taking place near the Property during your holiday. We do not accept any liability for any works or activity of any sort occurring on adjoining or neighbouring the Property.
10.2 It is our policy to support the local economy as much as possible. To that end we use local trades people and suppliers whenever possible. While we endeavour to keep everything working and the property in a good state at all times, being a small Caribbean island, it is not always possible to find competent labour or materials or goods at short notice. Guests are asked to understand this and accept that such a situation might occur during their stay.
10.3 While we do our best to make fair representation of the property in our advertising, guests should make any enquiries they feel necessary before making their decision to avoid any misconceptions.
11.1 This Agreement is for the purposes of a holiday rental only and does not create the relationship of Landlord and Tenant between you and us. You will not be entitled to a tenancy or to any other form of statutory security of tenure as a result of this Agreement.
12.1 If you have any cause for complaint during your holiday at the Property please notify the Manager who will make all reasonable efforts to assist and resolve the issue. We will not normally make any refund or recompense in respect of a complaint made after departure if the complaint was not made known to the Manager during the holiday rental period.
13.1 We shall not be responsible for loss or damage to any of your belongings or for any injuries sustained by you or any of your guests during your stay at SeaBreeze.
13.2 You shall be liable for and indemnify us against any liabilities, damages, claims, costs, losses (whether direct or indirect and including loss of profits) and expenses incurred or paid by us arising from any breach by you of these terms and conditions or from any negligence or willful default of you or of any guests.
All personal data provided to us will be held and processed in accordance with the requirements of the 1998 Data Protection Act. We will keep your personal data safe and secure. We will not share it with other organisations without your knowledge and consent, unless required by law to do so.
15.1 The construction, validity and performance of these terms and conditions shall be governed by the law of England and Wales, and both parties submit to the non-exclusive jurisdiction of the UK Court
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